Privacy Policy

This is the Privacy Policy for the Brillianta Foundation.

This (together with our terms of use and any documents referenced within it) explains how the Brillianta Foundation collects, uses, and protects any personal information you share with us. This may include information provided through our website, by email, telephone, written correspondence, in person, or through trusted third parties.

We encourage you to read this carefully so that you understand how we handle your personal data, the principles that guide our approach, and the steps we take to ensure your information is treated with respect, transparency, and integrity.

Our COMMITmEnt

Who we are

We are committed to complying with all UK data protection laws, including the Data Protection Act 2018, the Privacy and Electronic Communications Regulations 2003, and the UK General Data Protection Regulation. We take the protection and proper handling of your personal data extremely seriously.

The Brillianta Foundation is an independent community-focused organisation based in Britain. Our mission is to help rebuild a united, compassionate, and cohesive nation by strengthening community bonds, challenging harmful narratives, and celebrating the shared values that hold our society together.

Data controllers

The Brillianta Foundation is registered as the data controller with the Information Commissioners’ Office under the UK Data Protection Act 2018:

Brillianta Foundation: registration number XXXXXXXX.

Information we may collect

Brillianta Foundation collects, stores and processes personal data in regards to its research, fundraising, events, and influencing and communications strategy. This includes processing data:

to collect details for and contact relevant stakeholders
to conduct calls for evidence
to conduct surveys used for research or insight purposes.
to request industry feedback
to conduct qualitative research
to fundraise
to organise and promote events
to issue press releases and place media stories.

Personal data you provide directly

This includes information submitted when you complete forms on our Site, register for updates, sign up to take part in our initiatives, share your story, request support, or engage with any of our services. This may include:

First name
Last name
Gender
Date of birth
Email address
Postal address
Postcode
Telephone number
You contact us about our work or share your area of expertise
You participate in events, workshops, community programmes, or make a donation

How Your Personal Information May Be Used

We may use the information we hold about you to:

Improve the content, usability, and performance of our Site
Provide you with information, services, or opportunities you request or that you have consented to receive
Deliver our community programmes, partnerships, research activities, or storytelling initiatives
Allow you to take part in interactive features of our Site
Invite you to events hosted by the Brillianta Foundation or our partners
Administer donations, including processing Gift Aid (payment card details are not stored by us)
Notify you about changes to our services
Fulfil orders for materials, tickets, or digital content
Administer membership, volunteer roles, or advisory positions
Conduct in-house research and analysis to understand community needs
Approach you for charitable support, where you have consented

If you take part in any virtual event, your name and organisational affiliation may appear on the participant list for networking purposes.

Data processed under legitimate interest

Brillianta Foundation collects, stores and processes personal data in regards to its research, fundraising, events, and influencing and communications strategy. This includes processing data:

to collect details for and contact relevant stakeholders
to conduct calls for evidence
to conduct surveys
to request industry feedback
to conduct qualitative research
to fundraise
to organise and promote events
to issue press releases and place media stories.

How Long We Store Your Data

We retain your personal data only for as long as necessary to deliver our services, fulfil the purposes for which it was collected, and meet our legal, regulatory, and tax obligations.

When your information is no longer needed, we will securely delete or dispose of it in accordance with recognised data protection and information security standards.

The Lawful Basis We Rely On When Processing Your Personal Data

Consent

Where you have given clear consent for specific purposes, such as:

Receiving newsletters or updates
Taking part in surveys or campaigns
Being contacted about future opportunities

You may withdraw consent at any time.

Contract

Processing is lawful when necessary to fulfil obligations under an agreement with you, such as:

Delivering a service
Registering you for an event
Managing a volunteer or advisory role

Legal obligations

Some processing may be necessary to comply with UK laws (e.g., Gift Aid requirements).

Vital interests

In rare circumstances, we may process data to protect someone’s safety.

Employment or equal opportunities

Processing sensitive data during role applications is carried out under the protections of UK GDPR for:

Employment
Social protection
Equal opportunities monitoring

Legitimate interests

We may process your data where it is necessary for our legitimate charitable activities, such as:

Inviting community leaders, speakers, or experts to our events
Engaging with individuals in relevant civic, policy, or professional roles
Improving our Site and digital services
Building partnerships that strengthen community cohesion and unity

We always balance our legitimate interests against your rights.

Cookies we use

What Are Cookies?

Cookies are small text files stored on your device when you visit our website. They help us improve your browsing experience, understand how our website is used, and ensure our services function efficiently.

What Cookies Do We Use?

Essential Cookies

These cookies are necessary for our website to function properly. They enable basic features such as page navigation and secure access to certain areas of the site.

Performance Cookies

These cookies help us understand how visitors use our website. They allow us to identify technical issues, monitor performance, and improve how our services operate. We also use analytics cookies to gather information about usage patterns and website statistics.

Targeting Cookies

These cookies help us deliver content and advertising that is more relevant to your interests. They may be based on your browsing activity and are sometimes referred to as Online Behavioural Advertising (OBA). These cookies remember the websites you visit, allowing us or our partners to display advertisements that are more aligned with your interests.

Types of Cookies

First-Party Cookies

These cookies are set directly by the Brillianta Foundation when you visit our website.

Third-Party Cookies

These cookies come from trusted partners who provide services such as analytics, advertising, or social media features. They are selected by us to enhance your experience or support our website’s functionality.

How Long Do Cookies Last?

Cookies may be stored for different lengths of time:

Persistent Cookies

These remain on your device until they expire or you delete them. They store your preferences and help us tailor your experience, such as remembering layout choices or accessibility settings.

Session Cookies

These are temporary cookies that exist only while your browser is open. They store information needed during your visit and are automatically deleted when you close your browser.

How We Use Cookies

The Brillianta Foundation uses cookies on our Wix website to better understand how visitors interact with our site and to improve your overall experience. Cookies help us ensure the site functions smoothly, remains secure, and continues to meet the needs of our community.

We use cookies for the following purposes:

To recognise your device when you visit our website
To track how users navigate and interact with different pages
To improve the usability and performance of the site
To analyse how the website is used
To administer and maintain the site effectively
To enhance the security of our digital services

We also use Wix’s built-in analytics tools and Google Analytics to collect statistical information about site traffic and visitor behaviour. These tools generate anonymised reports that help us understand what content is most useful, how users move through the site, and how we can continue improving the experience.

Consent to Use Cookies and Managing Cookie Settings

UK law allows us to store cookies on your device only when they are essential to the basic operation of our website. These essential cookies enable core functions such as secure access and page navigation. Without them, the website cannot function properly. You may disable essential cookies through your browser settings, but doing so may affect how the Site works.

For all non-essential cookies, we require your permission. You will be asked to provide consent when you first visit our Site. You can manage or withdraw this consent at any time by using the Cookie Settings link in the footer of our website.

You can also control cookies directly through your web browser. Most browsers offer privacy settings that allow you to choose how cookies are accepted, stored, or deleted. Please refer to your browser provider’s instructions if you wish to block or remove cookies.

Please be aware that disabling or deleting certain cookies may prevent some features of the Site from functioning correctly.

If you would like more details about the specific cookies we use, please contact us.

How We Protect Your Data

We are committed to ensuring that appropriate physical, technical, and organisational measures are in place to safeguard your personal data. All Brillianta Foundation staff and volunteers receive training on data handling and data security, and we take all reasonable steps to ensure your information is processed securely, in line with UK data protection laws and this privacy notice.

If we provide you with a password (or if you create one) to access secure areas of our Site or any of our online portals, you are responsible for keeping this password confidential. Please do not share it with anyone.

While we take every precaution to protect your information, it is important to note that transmitting data over the internet is not completely secure. We cannot guarantee the security of data sent to our Site, and any transmission is at your own risk.

Once we receive your information, we apply strict security procedures and protective measures to prevent unauthorised access.

Your Rights

As an individual, you have a number of rights over your personal data. We are committed to ensuring these rights are respected and upheld.

Withdrawing Your Consent

You have the right to ask us at any time not to use your personal data for marketing, updates, or donation requests. Whenever we collect your data, we will inform you if we intend to use it for these purposes and will request your consent where required.

You can manage or withdraw your consent at any time through our preference settings.

Please note that our Site may contain links to external websites. These websites have their own privacy policies, and we cannot accept responsibility for how they handle your data. We encourage you to review their policies before submitting any personal information.

Accessing and Managing Your Personal Information

Under the UK General Data Protection Regulation (UK GDPR), you have the right to request:

A copy of the personal data we hold about you (known as a Subject Access Request)
Correction of inaccurate or incomplete information
Erasure of your personal data
Restriction of how your data is processed
To object to certain types of processing, including direct marketing, To exercise any of these rights, we will need to verify your identity.

Please send your request to:

Data Protection Officer
Brillianta Foundation
128 City Road
London
EC1V 2NX

We will respond within 30 days of receiving your request and verifying your identity.

Alternatively, you may submit a request through our online Subject Access Request Form, providing as much detail as possible about your interactions with us to help locate your records.

If You Are Not Satisfied

If you are unhappy with how we have used your personal data or handled your request, you have the right to contact the Information Commissioner’s Office (ICO), the UK regulator for data protection.

Information on how to raise a complaint can be found on the ICO website.

Complaints

If you wish to make a complaint about how we handle your personal data, please contact us at support@brilliantafoundation.com. We will acknowledge your complaint within 30 days and respond as quickly as possible.

Contact us

If you have any questions, comments, or requests regarding this privacy notice or how we process your data, you can contact us at: